Fill out Form 941 Online in 2025

What is Form 941?

Form 941 is the Employer's QUARTERLY Federal Tax Return. It's a crucial document for employers to report the amount of federal income tax, Social Security tax, and Medicare tax withheld from employees' wages, along with the employer's share of Social Security and Medicare taxes.

What is Form 941 used for?

Form 941 is used to report wages, tips, and other compensation, as well as the federal income tax, Social Security, and Medicare taxes withheld from employee paychecks. It also accounts for the employer's portion of Social Security and Medicare taxes, ensuring compliance with federal payroll tax obligations.

How to fill out Form 941?

1. Open Form 941 in the Profi PDF editor.

2. Enter your employer identification number (EIN), name, and address.

3. Report the number of employees who received wages, tips, or other compensation.

4. Provide details on total wages, tips, and other compensation.

5. Calculate federal income tax withheld, and taxable Social Security and Medicare wages.

6. Determine your total tax liability for the quarter.

7. Sign and date the form electronically. Double-check all entries for accuracy.

Who is required to fill out Form 941?

Most employers who pay wages subject to federal income tax withholding, Social Security tax, and Medicare tax are required to file Form 941 quarterly. This includes businesses, government agencies, and non-profit organizations, unless specific exceptions apply (e.g., seasonal employers or those filing annually).

When is Form 941 not required?

Form 941 is generally not required for employers who pay wages subject to federal income tax withholding, Social Security, or Medicare taxes in certain specific circumstances. These include seasonal employers who do not pay wages during certain quarters, or agricultural employers who file Form 943, and household employers who file Schedule H (Form 1040).

When is Form 941 due?

Form 941 is due by the last day of the month following the end of each calendar quarter: April 30 for January-March, July 31 for April-June, October 31 for July-September, and January 31 (of the next year) for October-December. If the due date falls on a weekend or holiday, the deadline shifts to the next business day.

How to get a blank Form 941?

You can get a blank Form 941 directly from our website, pre-loaded in our editor. This allows you to fill it out immediately online without needing to download it first. Simply open the form in our editor, complete the required fields, and then download your filled version.

Do you need to sign Form 941?

Yes, Form 941 requires a signature from the employer or an authorized agent. This signature certifies that the information provided on the return is true, correct, and complete. When using an online editor, an electronic signature tool can be used to fulfill this requirement.

Where to file Form 941?

Form 941 can be filed electronically through IRS e-file providers, which is the recommended method for most employers. Alternatively, you can mail the paper form to the IRS address specified in the Form 941 instructions, which varies depending on your location and whether you are making a payment.