Fill out Leave of Absence Agreement Online in 2026

What is a leave of absence agreement?

A leave of absence agreement is a written agreement between an employer and an employee that sets out the terms of an extended absence, such as for a birth, medical recovery or study, and the conditions for coming back.

When should you use a leave of absence agreement?

Whenever an employee takes extended time off beyond normal vacation or sick days. Putting the terms in writing avoids disputes over dates, pay, benefits and the job the employee returns to.

How to fill out a leave of absence agreement?

1. Agree on the dates, type of leave, pay and benefits with the employee before you fill in the form.

2. Open the agreement in the Profi PDF editor.

3. Enter the employer's and employee's names, the job title and department.

4. Fill in the type of leave, the start date and the expected return date.

5. Spell out pay during the leave, benefit contributions, and use of paid time off.

6. Add the return-to-work terms: the position on return and how to extend or end the leave early.

7. Both parties sign. Download the agreement and keep a copy each.

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What should a leave of absence agreement include?

The employee and employer details, the type and dates of leave, pay and benefits during the leave, the return date and position, how to extend or end the leave, what happens on resignation, and both signatures.

Why use a leave of absence agreement?

It lets an employer keep a valued employee instead of replacing them, and it tells the employee exactly what to expect while they are away and when they come back.

Do both parties need to sign the agreement?

Yes. Both the employer and the employee should sign and date it. You can both sign in the editor, or print it and sign by hand.